AI Receptionist Online — 24/7 — Zero Missed Calls
3 Steps · Less Than 3 Business Days · Zero Downtime

Live in Up to
Less Than 3 Business Days

From sign-up to live calls in three simple steps.

No complicated setup, no IT team, no months-long onboarding. Tell us about your business, we configure everything, and you go live within 3 business days.

Start Setup Now See the 3 Steps
How It Works

Three steps. One afternoon. Calls handled forever.

We handle the heavy lifting so you can focus on running your business. Most clients are fully live within a few hours.

1
~15 Minutes

Tell Us About Your Business

Fill out a short onboarding form that gives us everything we need to build your AI receptionist. No technical knowledge required — just answer a few questions about how you run your business.

🕐
Business hours & availability — Tell us when you are open, closed, and on lunch so the AI knows when to book and when to take messages.
📋
Services, pricing & policies — Share what you offer, how much it costs, and any policies (cancellations, deposits, insurance) callers commonly ask about.
❓
FAQs & common questions — List the questions your front desk gets asked every day. The AI will answer them accurately, every time.
📅
Booking preferences & rules — Define appointment types, durations, buffer times, and who gets booked where so the calendar stays organized.
2
We Handle This

We Set Up & Test Everything

Our team takes your onboarding info and configures a fully custom AI receptionist. We connect it to your tools, train it on your business, and run real test calls to make sure everything is perfect before you go live.

🤖
AI receptionist configuration — We build your custom voice persona, greeting scripts, call flows, and decision logic based on your exact requirements.
🔗
Calendar & CRM connections — We integrate with Google Calendar, Calendly, HubSpot, Salesforce, Zoho, or whatever scheduling and CRM tools you use.
📞
Test calls & quality assurance — We run multiple test calls simulating real scenarios — booking requests, FAQs, transfers, after-hours — to make sure every path works flawlessly.
✏️
Revisions until you approve — Listen to the test calls yourself. Want the greeting changed? Different call routing? We adjust everything until you say it is ready.
3
You're Live

Go Live & Never Miss a Call

Forward your business phone number to your new AI receptionist and that is it. Every call gets answered on the first ring — 24 hours a day, 7 days a week, 365 days a year. You get real-time notifications, full transcripts, and a dashboard to track everything.

📱
Simple call forwarding — Just set your existing business number to forward to Reception Portal. No new number needed, no hardware to install, takes under 2 minutes.
⚡
Instant answering, booking & qualifying — The AI picks up immediately, answers questions, books appointments directly on your calendar, and qualifies new leads — all without human intervention.
📊
Real-time dashboard & transcripts — See every call as it happens. Full transcripts, sentiment analysis, call summaries, and conversion metrics at your fingertips.
💬
SMS & email follow-ups — After each call, the AI sends the caller a confirmation text or email with booking details, directions, or next steps automatically.
< 3 days
Business Days to Live
0
Missed Calls
24/7
Always Available
100%
Hands-Free Setup
FAQ

Common questions, answered.

Everything you need to know about getting started with Reception Portal.

How long does setup actually take?
+
Most businesses are fully live within 4 to 8 hours after completing the onboarding form. The form itself takes about 15 minutes. Our team handles all the technical configuration, testing, and integrations — you just review the test calls and approve when you are happy.
Do I need to change my phone number?
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No. You keep your existing business phone number. All you do is set up call forwarding from your current number to Reception Portal. Your callers will never know the difference — they dial the same number they always have. We can also provide a dedicated number if you prefer.
What happens if the AI cannot answer a question?
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If the AI encounters a question it is not trained on or detects a situation that needs human attention, it seamlessly transfers the call to a designated team member or takes a detailed message. You define the escalation rules during setup — for example, urgent calls go to your cell, everything else goes to voicemail with a transcript emailed to you.
Can I update the AI after going live?
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Absolutely. You can update your business hours, services, FAQs, booking rules, and call routing at any time through your dashboard or by contacting our support team. Changes typically go live within minutes. Your AI receptionist evolves with your business.
Does it work with my calendar and CRM?
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Yes. Reception Portal integrates with Google Calendar, Outlook, Calendly, Acuity, HubSpot, Salesforce, Zoho, and 50+ other tools via native APIs and Zapier/Make.com. If you use a tool we have not integrated yet, our team will build a custom connection for Professional and Enterprise plans.
What if I want to cancel or pause?
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There are no long-term contracts. You can pause or cancel your plan at any time from your dashboard. If you cancel, your AI receptionist stops taking calls at the end of the billing cycle. You can reactivate at any point and your configuration will be saved.
Live in Less Than 3 Business Days

Ready to stop
missing calls?

Three steps. Up to less than 3 business days. Every call answered from that point forward. Enter your email and we'll get you set up.

Setup in less than 3 business days. Cancel anytime.